Assistant Administrator
no image
Assistant Administrator

Reports to: Business Administrator
Directly Supervises: Service contractors, providers, and rental assistance.
Status: 20 hours a week, full year, mainly on-site at WES, times negotiable.
FLSA: Non-exempt
Salary and Benefits: The hourly rate for this position will begin at $23 per
hour,. We also offer paid time off, insurance benefits, and a 10% contribution to a 401k.
To Apply: Applications must be received by February 14, 2022. In addition to
sending your cover letter and resume to ------------, please also
complete the WES standard job application.
Effective: April 2022

The Washington Ethical Society (WES) is a humanist congregation in DC with affiliations with the American Ethical Union and the Unitarian Universalist Association.

The Assistant Administrator performs bookkeeping; coordinates one time and recurring rental agreements; oversees maintenance contracts; and all activities related to the use of the facility including scheduling.

The Washington Ethical Society (WES) is a humanist congregation that affirms the worth of every person. WES has a stated commitment to anti-racism and anti-oppression work, and we bring those values into our workplace. We seek to create a staff whose diversity reflects our neighborhood and city. All staff are committed to support and promote our Statement of Purpose and Congregational Ends.

Essential Functions:
Perform bookkeeping tasks consistent with WES methodology.
Communicate with potential renters, negotiate renter contracts, organize use of rental space, and arrange assistance for rental events.
Work with service providers to maintain a clean and well-kept facility.
Manage the building schedule using Google Calendar.
Maintain music performance reporting in accordance with music licensing agreements for Sunday programs.
Serve as a vital member of the staff team, contributing to staff decision making as well as larger goal creation and alignment, and supporting the overall mission of WES.
Other duties as required by the Business Administrator and the Senior Leader.

Skills and Experience Required
Bachelor’s degree or equivalent experience in a related field
Demonstrated experience in bookkeeping
Excellent computer skills, including word processing, Google G Suite, and bookkeeping software

Core Competencies:
Ethics and Values: Honors the core values and beliefs of the organization in choosing behaviors; consistently embodies appropriate behavioral choices in both stressful and non-stressful situations; practices the behaviors he/she advocates to others.
Integrity and Trust: Is seen as trustworthy by others; practices direct, honest and transparent communication; keeps confidences; admits mistakes; doesn’t operate with hidden agendas; responds to situations with constancy and reliability.
Decision Making and Problem Solving: Uses sound logic to approach difficult problems and apply effective solutions; can distinguish between symptoms, causes and implied solutions; decides in a timely manner based upon a blend of research, experience, risk-taking and judgment.
Attention to Detail: Consistently attends to the many small pieces which must be assembled into an organized whole; follows up on missing or out of balance items; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending to the smallest of details.
Technical Expertise: Acquires and demonstrates the technical skills required to proficiently execute the essential functions of the job; understands which skills are lacking and seeks to develop those skills; continually works toward the mastery of technical proficiency.
Interpersonal Skills: Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the congregation; builds appropriate rapport; considers the impact of actions on others; uses diplomacy and tact; is approachable; avoids communication triangles.
Process Management: Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration; can simplify complex processes and create policy for repetitive processes.
Written Communication: Is able to write clearly and succinctly; employs correct grammar, punctuation and patterns of speech; clearly delivers message in a tone appropriate to the context.
Anti-Racism, Anti-Oppression, Multicultural Engagement: Regularly engages in training and learning these areas; demonstrates competency in understanding of power and privilege.