Administrative Assistant
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ConsultingWhiz LLC
Aliso Viejo, CA, USA
Job Posted:
30+ days ago

Administrative Assistant

Full-time Temp to Hire role:

This individual will be responsible for providing comprehensive operational, logistical, and marketing support to the internal teams. The individual must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with both within and outside the company, as well as with clients, vendors and visitors. The ideal candidate will exhibit strong organizational, written and verbal communication skills.

The ability to interact with all levels of staff in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, efficient, and highly professional is crucial to this role. The ideal candidate will also exhibit high attention to detail, a high degree of confidentiality, and the ability to anticipate the needs of the organization.

The individual will be expected to work independently and execute tasks with minimal direction. This opportunity involves a mix of traditional coordinator responsibilities, along with more advanced skills such as social media coordination and copywriting. This individual must demonstrate an ability to accommodate a flexible work schedule based on the needs of management and the departments.

Responsibilities include, but are not limited to:

Preparing documents with Google Drive/Google Docs and Microsoft Office Suite for use in presentations/meetings
Assisting with internal team member requests for materials/drafts (i.e. marketing, operations)
Assisting with on-boarding processes for clients, employee/contractors and projects
Working directly with partners and executives to support projects
Assisting in development, documentation and implementation of new company policies and processes
Organization and administration of company filing system and document archives
Administration of company operational infrastructure (i.e. GitHub, Slack, Google for Work)
Planning, organizing, and managing multiple calendars
Coordinating all executive travel arrangements with the expectation of significant changes on short notice
Managing purchases for office supplies and reconciling expense reports
Coordinating all meetings and special events, such as company socials
Assisting and managing the development of content for marketing and social media
Being a team player with excellent multi-tasking skills
Other responsibilities as needed

Excellent organizational skills with great attention to detail
Exceptional communication skills; confident and a friendly demeanor
Demonstrates expert knowledge of Microsoft applications including Word, Powerpoint and Excel, and Google Apps for Work
Previous experience with Adobe Creative Suite (Photoshop/Illustrator) would be preferred
Excellent writing skills
Ideal candidate will have demonstrated an ability to quickly learn/adopt new technologies, and be intellectually curious
Candidate is a self-starter who can effectively manage his/her own time to complete assignments, while demonstrating ability to think on his/her feet
2+ years of experience working at an executive level supporting a rapidly growing organization is preferred; but recent graduates with office or intern experience in a fast-paced organizations are good too!
Job Types: Full-time, Contract

Pay: $14.00 - $21.00 per hour