Position Summary

The Accounts Receivable Accountant is responsible for managing the full-cycle accounts receivable process to ensure timely, accurate billing and collection of customer payments. This role safeguards the companys cash flow by maintaining precise financial records, resolving billing discrepancies, and partnering with internal teams to support revenue integrity. The ideal candidate is detailoriented, analytical, and comfortable working in a fast-paced, high-accountability environment.

Key Responsibilities

Accounts Receivable Operations

• Prepare and issue accurate customer invoices in accordance with contract terms, pricing schedules, and company policies.
• Record, apply, and reconcile customer payments (ACH, wire, credit card, checks).
• Monitor aging reports and proactively follow up on past-due accounts to minimize DSO.
• Maintain customer account records, ensuring accuracy of balances, credits, and adjustments.
• Process credit memos, refunds, and account reconciliations as needed.

Collections & Customer Communication

• Conduct regular outreach to customers regarding outstanding balances, payment discrepancies, or missing documentation.
• Resolve billing issues by collaborating with Sales, Operations, and Customer Service teams.
• Provide customers with statements, supporting documents, and payment confirmations.

Financial Reporting & Compliance

• Prepare weekly and monthly AR aging reports with insights on trends, risks, and collection status.
• Assist with month-end close activities, including journal entries and account reconciliations.
• Support internal and external audits by providing documentation and explanations.
• Ensure compliance with GAAP and internal financial controls.

Process Improvement

• Recommend and implement improvements to AR workflows, automation tools, and internal controls.
• Support system upgrades, data clean-up initiatives, and cross-functional process alignment.

Qualifications

Education & Experience

• Bachelors degree in Accounting, Finance, or related field preferred.
• 24 years of experience in accounts receivable or general accounting.
• Experience with ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks Enterprise).
• Strong understanding of GAAP and AR best practices.

Skills & Competencies

• High attention to detail with strong analytical and problem-solving skills.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation).
• Customer-service mindset with a professional, collaborative approach.