Job Title: Administrative Assistant

Industry: Engineering / Construction Services

Location: Austin, TX (78735)

Assignment Type: Direct Hire

Pay: $50,000–$65,000 annually

Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM | Fully Onsite

Benefits: Eligible for medical, dental, vision, and 401(k) benefits.

About the Company

Our client is a well-established Austin-based engineering and professional services firm. With a collaborative culture and strong reputation in the market, they offer employees long-term stability and opportunities for professional growth.

Position Overview

Our client is seeking an Administrative Assistant to provide high-level administrative support while serving as a key point of contact for clients and internal teams. This position is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is comfortable balancing executive support, office coordination, customer service, and light business development responsibilities.

This role supports senior leadership and plays an important part in keeping daily operations running smoothly. The ideal candidate is proactive, resourceful, personable, and confident enough to take initiative, ask questions, and adapt to changing priorities.

Key Responsibilities

• Provide administrative support to executive leadership, including calendar management, scheduling meetings, and coordinating day-to-day priorities.
• Serve as a professional point of contact for clients, vendors, and internal teams while delivering exceptional customer service.
• Maintain and update CRM records, client information, and administrative documentation.
• Assist with proposal preparation, presentations, contracts, and other business development materials.
• Coordinate meetings, office logistics, travel arrangements, and operational activities.
• Prepare reports, correspondence, and presentations using Microsoft Office Suite.
• Support project tracking, operational workflows, and follow-up on outstanding tasks and deliverables.
• Answer incoming calls, manage office communications, and route inquiries appropriately.
• Assist with special projects and provide administrative support across multiple departments as business needs evolve.

Qualifications

• Bachelor's degree preferred.
• 2+ years of administrative, office coordination, executive support, or related experience.
• Experience using CRM systems.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Professional demeanor with outstanding customer service abilities.
• Highly detail-oriented with excellent follow-through and problem-solving skills

What We're Looking For

• Someone who is proactive, resourceful, and willing to roll up their sleeves
• A strong communicator who can "read the room" and adjust their communication style accordingly.
• Comfortable supporting a busy executive and confidently following up when additional information is needed.
• Flexible, adaptable, and able to thrive in a dynamic, fast-paced office environment.
• Positive attitude with a strong sense of ownership and accountability.
• Someone seeking long-term growth within an organization.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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