Communication Specialist
Communications Specialist
Location: Los Angeles, CA
Schedule: Onsite 3 to 4 days per week, Monday through Thursday
Duration: Approximately 3 to 4 months, with potential for extension through November
Pay Rate: $40/hour
Schedule: Onsite 3 to 4 days per week, Monday through Thursday
Duration: Approximately 3 to 4 months, with potential for extension through November
Pay Rate: $40/hour
About the Opportunity
We're partnering with a leading entertainment and technology organization seeking an experienced Event & Communications Specialist to support a high-profile, enterprise-wide technology showcase this fall.
This role is ideal for someone who thrives in fast-paced environments, enjoys managing complex events from concept through execution, and excels at bringing cross-functional teams together through clear communication and exceptional organization.
Key Responsibilities:
- Coordinate and manage timelines, deliverables, and milestones to ensure successful event execution.
- Partner with cross-functional stakeholders to coordinate logistics, demonstrations, presentations, and event operations.
- Serve as the primary point of contact for operational needs, including event services, catering, vendors, invoices, promotional items, and registration.
- Draft and edit content for event websites, registration pages, invitations, signage, presentations, and other event collateral.
- Develop internal communications to promote the event across multiple channels while maintaining consistent messaging and branding.
- Prepare event briefs, stakeholder presentations, meeting notes, task trackers, and project documentation.
- Provide onsite coordination before and during the event, ensuring seamless execution and resolving issues as they arise.
- Track project progress, identify risks proactively, and collaborate with project leadership to keep initiatives on schedule.
Required Qualifications:
- 5+ years of professional experience in event planning, communications, project coordination, or a related field.
- Experience supporting large-scale corporate events with 100+ attendees.
- Exceptional written, verbal, and visual communication skills.
- Strong organizational skills with meticulous attention to detail.
- Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
- Excellent stakeholder management and interpersonal skills.
- Strong problem-solving abilities and a proactive approach to execution.
- Advanced proficiency with:
- Microsoft Excel
- Microsoft Word
- Microsoft Office Suite
- Apple Keynote
Preferred Qualifications:
- Previous experience supporting large entertainment, media, or technology organizations.
- Experience using:
- Adobe Creative Suite
- WordPress
- Asana
- Interest or experience in technology, innovation, AI, or media and entertainment.
- Experience working on strategic, high-visibility initiatives with executive stakeholders.
What We're Looking For:
The ideal candidate is:
- Highly organized and able to keep complex projects on track.
- Strategic in their thinking while remaining hands-on with execution.
- Comfortable collaborating across multiple departments and leadership levels.
- An exceptional communicator who can create polished content and build strong working relationships.
- Calm under pressure and energized by coordinating high-profile events with many moving parts.
If you have a passion for event management, communications, and bringing innovative experiences to life, we'd love to hear from you.
