Project Manager Assistant/Administrative Assistant

Swank Enterprises Missoula

Missoula, MT 59801

Job Details

· Specific daily hours – 8AM – 5PM

· Workdays M-F

· 1 hour lunch break

· 90 Day Probationary Period

Employment type: Full Time job title: Project Manager Assistant / Administrative Assistant

Pay Range Starting at: $3,600 - $4,000 a month

Job Description:

Swank Enterprises is looking for a skilled, creative, and committed Project Assistant / Administrative Assistant for our Missoula office location. At Swank, you’ll enjoy an honest and encouraging work environment where relationships matter and people come first. In this position, you will work closely with your designated project manager(s) to perform general construction administration operations, communication, and document control. You will be responsible for completing and filing various project documentation, contract information, construction documents, plans, specifications, RFI's, material submittals, insurance certificates, invoice coding and tracking, and change orders within Swank Enterprises departments, such as accounts payable, accounts receivable, labor, etc. General administrative office duties include maintaining overall office wellness, greeting and supporting visitors, keeping office supplies stocked, mailing, office-related errands, archiving project documents, recycling office paper, etc.

Job Responsibilities and Tasks:

· Assist with project coordination and management tasks

· Organize and maintain project files and documentation

· Utilize Microsoft Suite to create and update spreadsheets, presentations, and documents

· Perform clerical duties such as answering phone calls, responding to emails, and scheduling meetings and mailing

· Upload documents to construction software programs

· Collect and file various construction documents

· File and code invoices and change orders

· Perform small checking account operations, deposit and write checks –

· Assist with event planning and coordination

· Provide general administrative support to the team

· Invoice Filing & Cost Coding

· Printing & scanning

· Errands for general office supplies

· Mailing – USPS, UPS, FedEx

· Water office plants

· Personable with a bright disposition

Experience:

· Previous experience as a project assistant or in a similar administrative role is preferred but not required

· Proficiency in using both Microsoft Suite (Outlook, Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides) for creating and editing documents

· Familiarity with Procore Construction Management and Sage 300 Construction not required but preferred

· Strong organizational skills and attention to detail

· Excellent written and verbal communication skills

· Ability to multitask and prioritize tasks effectively

· Experience in a construction office or as a construction office receptionist is beneficial but not required.

· Knowledge of clerical procedures and office management practices

Benefits and compensation:

· Pay Range Starting at: $3,600 - $4,000 a month

· Retirement — Swank 401K plan & ESOP

· Health Insurance – Dental Insurance – Vision Insurance

· Insurance premium 100% paid by employer and includes entire family

· Paid time off

· Paid holidays

· After 1 Year, Added benefits available:

- Life Insurance

- Disability Insurance

- TASC – Cafeteria Plan available 01/01/2027

· This position offers an opportunity to work in a dynamic environment where you can contribute to the success of various projects. If you are organized, detail-oriented, and have strong communication skills, we encourage you to apply. Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person