Job Overview: The primary function of the Administrative Assistant is to back up the front desk receptionist. Secondary function is to assist all departments with daily/weekly/monthly projects.

Responsibilities

• Perform general clerical duties associated with answering phones and front desk reception duties
• Answer multi-line phones in a timely, friendly, and professional manner
• Project and maintain a friendly but professional image to visitors
• Open and disperse mail to correct departments
• Maintain office & kitchen cleanliness and supply inventory. Place orders when necessary to ensure uninterrupted operations.
• Perform other administrative and project responsibilities as assigned by manager.
• Admin duties of this position demands the ability to multi-task and a strong attention to detail.

Qualifications

• Proven experience in an administrative role or similar position is preferred.
• Strong computer literacy with proficiency in Microsoft Office and Excel along with CRM software applications. Power Point or Canva experience a plus.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Demonstrated customer service skills with a friendly and approachable demeanor.
• Familiarity with office equipment such as printers, copiers, and postage machine is a plus.
• Ability to work independently as well as collaboratively within a team environment.

Requirements:

• 2 years of Microsoft Excel, Spreadsheet conditional formatting, filtering, data validation, data cleaning and sorting
• Exceptional customer service and professional phone manner
• Strong work ethic; dependable and prompt attendance
• Push, pull, lift up to 30 lbs.

If you are passionate about providing exceptional administrative support and thrive in a dynamic office setting, we encourage you to apply for this exciting opportunity.