• English language proficient
• Flexibility to work some hours between 8:00am-6:00pm and possibly include to work during a weekend every other month (please note that we are also willing to have an assistants as a part-time job, around 4 hours a day)
• HS Diploma, GED / equivalent or college student
• Computer literacy and typing skills of 25 words per minute
• Self-motivated and able to adapt and comprehend changes in business processes or procedures
• Own vehicle to visit sites or transport to vendors around Houston and other popular cities where we have projects
• Drivers License and social security
• Exceptional English written & verbal communication skills
• Exceptionally strong attention to detail and organization skills
• Self-starter who catches on quickly and takes initiative
• Team player who takes responsibility without excuses
• Criminal record check required
• Contribute to office activities, initiatives, and learning programs
• Capable of thinking creatively and identifying proactive solutions
• Coordinate guidance to team and consultants
• A keen eye for detail is a must

Admin:

• Provide support with all phases of the design process, including consultations, site visits, design development, presentations and delivery
• Take notes at design consultations and client meetings
• Type up notes to send to client after every meeting
• Create fee proposal after each design consultation
• Follow up with potential clients
• Maintain a clean and organized office environment and materials library
• Run errands outside of the office such as picking up and returning samples, dropping of fabrics, picking up checks, gathering accessories etc
• Supervising trade installations i.e. drapery, wallpaper, plumbing and electrical installs. Etc
• Communicate with clients via in person, phone or email

Design:

• Assisting designer on measures and documenting the site
• Draft and design floor plans, elevations and detailed sections, specialty elevations responsibility for making sure all plans, elevations and perspectives are created and approved by designer
• Participate in creation of design concepts for client projects if needed
• Identify items not yet selected if there are any and help assist lead designer in selection and procurement
• Create proposals for design presentations

Procurement:

• Pricing items from vendors
• Getting freight quotes
• Creating proposals in our softwares (we will provide training)
• Converting proposals to invoices and PO at the time of ordering
• Submitting orders and filing in the proper place on project mgt board
• Order client materials and consistently follow up on said orders
• Handling the receiving process of merchandise
• Tracking the shipping, receiving and delivery costs of each item for each job
• Keep client schedules up to date with accurate ETAs
• Handle any damages to client purchases
• Handle preparing work orders for window treatments and other soft goods
• Maintain client overall spreadsheets with updated purchase order numbers, invoice numbers and running totals