Hi - are you looking for a full time job but want to work in a great environment while you are looking - we are ready for you.

Roles and Responsibilities:

• Monitor all phone calls, transfer and relay messages as applicable
• Monitor kitchen maintenance, food/beverage inventory including expiry dates, online ordering/tracking, receipt of deliveries, restocking and organization of supplies
• Take inventory of all office stationery, order and refill as needed
• Monitor office cleanliness including routine walk-throughs of all spaces and storage areas, and communicate with cleaning staff to ensure requests are fulfilled 
• Manage conference room bookings
• Register guests, greet visitors upon arrival, validate parking, attend to beverages and other accommodations as needed
• Assist with scheduling office vendor service calls and oversight of work completion
• Manage postal mail including PO Box collection, sorting, scanning and distribution
• Prepare USPS certified mail, FedEx and UPS shipments and track deliveries (domestic and international)
• Send/receive e-faxes and assist with Docusign envelopes
• Coordinate Executive business lunch reservations upon request
• Run various errands as needed, within walking or driving distance
• Assist with administrative tasks and special projects

Qualifications:

• Unquestionable ethics and integrity and a strong sense of commitment
• Demonstrated ability to protect privacy and maintain unwavering discretion in dealing with highly confidential information
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
• Ability to reprioritize responsibilities seamlessly in a rapidly changing environment
• Team-player, solution-oriented and self-motivated - thinks ahead and anticipates needs