We are seeking an entry level Administrative Specialist for a front desk position working at a professional architecture/engineering firm in North Irving, TX.  This is a full time, fully Onsite position. Salary $40-45k/annual.

• Unlocking/locking doors and turning on/off TV
• Answering phones, assisting in clearly directing incoming callers
• Greets and directs clients and other visitors
• Collects and sorts of incoming mail, delivery parcels and faxes
• Prepares outgoing mail and delivery parcels
• Maintains front office, reception and conference room areas
• Maintaining survey equipment check out
• Types memos, letters, VE reports and other correspondence for other architects, engineers, development department and/or accounting department
• Maintaining office supplies such as paper levels for all printers, Staples order and Amazon ordering
• Works with supervisor to be responsible for placing service calls for office equipment
• Maintain USPS postage stamps and equipment and other parcel delivery equipment and supplies.
• Connects with outside product vendors to coordinate presentations and Lunch N Learns for the office as well as internal presentations.
• Sends out Anniversary, Birthday and New Team Member announcements.
• Maintain Office Directories and Maps
• Assisting Supervisor with various administrative tasks such as but not limited to a few New Hire documents in the New Hire Packet, gathering headcounts for events, file folder creation and organization
• Order lunch for office wide events and/or small meetings
• Booking Flights, as needed
• Booking Rental Cars, as needed
• Calling hotels to get necessary forms for payment, as needed
• Handle issues with travel arrangements while employees are on site (when needed)
• File receipts with correct billing correspondence digitally and physically
• Assisting in various tasks from others around the office as needed.

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.
• Proficient in Microsoft Office and other applicable office related software.
• Excellent communication and organizational skills.

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  • Minimal experience required for administrative position.
  • Efficient in Photoshop, Illustrator, InDesign or Canva