Job Title: Administrative & Operations Assistant Location: On-site – Antrim County, (East Jordan Area) Reports to: CEO / Founder or Leadership Team Employment Type: Full-time or part time

About the Role We’re a rapidly scaling business experiencing explosive growth. We’re looking for an exceptional Administrative & Operations Assistant who doesn’t just “support” — you enable scale, eliminate friction, build repeatable systems, and anticipate needs before they become problems.This is not a traditional admin role. You will be a high-leverage partner to leadership, combining world-class organization, advanced tech proficiency (including AI tools), process design, and strong business judgment to help us grow from small to midsize to the next major milestone. Key Responsibilities • Own and optimize executive calendars, scheduling high-stakes meetings across time zones while protecting deep work time and ruthlessly prioritizing • Manage end-to-end travel logistics, expense reporting, and board/investor coordination (domestic + international) • Build, document, and continuously improve operational playbooks, workflows, and internal systems. • Act as project coordinator for cross-functional initiatives — tracking milestones, removing blockers, and driving deliverables • Serve as the central hub for internal & external communication — drafting high-quality emails, memos, presentations, and follow-ups on behalf of leadership • Research, prepare, and organize materials for board meetings, investor updates, strategy sessions, and key partnerships • Leverage AI & automation tools to streamline repetitive tasks (scheduling, email triage, data synthesis, meeting summaries) • Maintain confidentiality at the highest level while handling sensitive financial, strategic, and personnel information • Support company-wide operations scaling, onboarding, vendor management, office coordination (if applicable), event planning, and team offsites • Proactively identify bottlenecks and propose solutions — you spot chaos before it spreads • Be the “second brain” for leadership — remember details, follow through relentlessly, and keep institutional knowledge alive as we grow Must-Have Qualifications & Modern Skill Set (2026 Standards) Technical & Digital Fluency • Advanced proficiency in Google Workspace / Microsoft 365 (especially Sheets/Excel for light data analysis & dashboards) • Expert-level user of productivity & project tools: Notion, ClickUp, Asana, Slack, Zoom • Comfortable with AI-assisted tools (ChatGPT, Claude, Gemini, Otter.ai, Fireflies, Gork, Grammarly Business, Zapier / M------------ for automations) • Experience with CRM basics (HubSpot, Salesforce) and financial tools (QuickBooks, Brex, Expensify) bonus • Ability to quickly learn and adopt new SaaS platforms Core Power Skills • Exceptional written & verbal communication — professional, concise, and brand-aligned tone • Elite organization, prioritization & time management — you thrive with competing priorities • Strong project coordination mindset — you turn vague requests into clear action plans • High emotional intelligence + discretion — you read the room and handle sensitive situations with grace • Proactive problem-solving & systems thinking — you build repeatable processes that scale • Comfortable in ambiguity — startup/scale-up pace energizes rather than overwhelms you • Ability to anticipate needs 1–2 steps ahead (the gold standard for top-tier support roles) Nice-to-Have (Big Differentiators) • Previous experience in fast-growth startup, tech, SaaS, VC-backed, or professional services environment • Exposure to process documentation and knowledge base creation • Basic data visualization (Google Data Studio / Looker / Tableau light usage) • Experience supporting a CEO/Founder or C-suite in a high-growth phase What Success Looks Like in the First 90 Days • You’ve earned trust to manage executive time independently • You’ve implemented 3–5 meaningful workflow/system improvements • Leadership says: “I don’t know how I functioned without you” • Chaos level in the organization has noticeably decreased Compensation & Benefits • Competitive salary: $65,000–$95,000+ (depending on experience & location) • flexible work arrangements • The opportunity to grow into an operations Manager or like position If you’re the kind of person who loves making complex organizations run smoother, turns “I wish we had…” into “Here’s the new system,” and wants to be indispensable to a company that’s scaling fast — we want to talk to you. To apply: Send your resume + a short note telling us about the most impactful system/process you’ve ever built or improved in a previous role. We’re excited to meet the person who will help us scale to the next level!

Here’s a polished version of your job description. I’ve tightened the language, clarified responsibilities, and aligned the tone to be professional, engaging, and scalable.

Job Title: Administrative & Operations Assistant Location: On-site, Antrim County (East Jordan Area) Reports To: CEO / Founder or Leadership Team Employment Type: Full-time

About the Role We’re a fast-growing company experiencing rapid scale. We’re seeking an exceptional Administrative & Operations Assistant who does more than “support”—you enable growth, reduce friction, design repeatable systems, and anticipate needs before they arise. This is not a traditional admin role. You’ll be a high-leverage partner to leadership, combining world-class organization, advanced tech proficiency (including AI tools), process design, and sound business judgment to help us organize and scaleup. 

Key Responsibilities

• Own and optimize executive calendars, schedule high-stakes meetings across time zones, protect deep-work time, and prioritize ruthlessly.
• Manage end-to-end travel logistics, expense reporting, and board/investor coordination (domestic and international).
• Build, document, and continuously improve operational playbooks, workflows, and internal systems.
• Act as project coordinator for cross-functional initiatives — track milestones, remove blockers, and drive deliverables.
• Serve as central hub for internal & external communication — draft high-quality emails, memos, presentations, and follow-ups on behalf of leadership.
• Research, prepare, and organize materials for board meetings, investor updates, strategy sessions, and key partnerships.
• Leverage AI & automation tools to streamline repetitive tasks (scheduling, email triage, data synthesis, meeting summaries).
• Maintain confidentiality at the highest level while handling sensitive financial, strategic, and personnel information.
• Support company-wide operations at scale, including onboarding, vendor management, office coordination (as applicable), event planning, and team offsites.
• Proactively identify bottlenecks and propose solutions — you spot chaos before it spreads.
• Be the “second brain” for leadership — remember details, follow through relentlessly, and maintain institutional knowledge as we grow.

Must-Have Qualifications & Modern Skill Set (2026 Standards)

Technical & Digital Fluency

• Advanced proficiency in Google Workspace and Microsoft 365 (especially Sheets/Excel for light data analysis and dashboards).
• Expert-level user of productivity & project tools: Notion, ClickUp, Asana, Slack, Zoom.
• Comfortable with AI-assisted tools (ChatGPT, Claude, Gemini, Otter.ai, Fireflies, Grammarly Business) and automation platforms (Zapier / M------------).
• Basic experience with CRM systems (HubSpot, Salesforce) and financial tools (QuickBooks, Brex, Expensify) is a plus.
• Ability to rapidly learn and adopt new SaaS platforms.

Core Power Skills

• Exceptional written and verbal communication — professional, concise, and brand-aligned.
• Elite organization, prioritization, and time management — thrives with competing priorities.
• Strong project coordination mindset — translates vague requests into clear action plans.
• High emotional intelligence and discretion — handles sensitive situations with tact.
• Proactive problem-solving and systems thinking — builds repeatable processes that scale.
• Comfortable in ambiguity — thrives in a fast-paced startup/scale-up environment.
• Ability to anticipate needs 1–2 steps ahead (the gold standard for top-tier support roles).

What Success Looks Like in the First 90 Days

• You have earned trust to manage executive time independently.
• You’ve implemented 3–5 meaningful workflow or system improvements.
• Leadership notes: “I don’t know how we functioned without you.”
• Organizational chaos has noticeably decreased.

Compensation & Benefits

• Competitive salary: $65,000–$95,000+ (depends on experience and location)
• Flexible work arrangements
• Opportunity to grow into an Operations Manager or similar role

Next Steps If you’re passionate about making complex organizations run smoothly, turning “I wish we had…” into “Here’s the new system,” and becoming indispensable to a fast-scaling company, we’d love to talk.

To apply: Please submit your resume along with a short note describing the most impactful system or process you have built or improved in a previous role.

We’re excited to meet the person who will help us scale to the next level!