Company: Royal Day Solutions
Job Title: Administrator
Location: Camarillo, CA (In-Person)
Compensation: $23.00/Hour
FLSA Status: Hourly, Non-Exempt, Full-Time
Schedule: 9:00am-5:30pm

Position Summary: 
The Administrator position plays a key role in supporting the daily operations of our day program for adults with developmental disabilities. This full-time, in-office role provides administrative and program support to the management team. The ideal candidate is professional, detail-oriented, and flexible, with strong organizational skills and the ability to prioritize tasks in a dynamic, person-centered environment. As a vital part of the Royal Day Solutions team, this position helps ensure smooth and efficient administrative processes that support our mission of providing inclusive, meaningful social experiences for the individuals we serve.

Requirements:

• High School diploma or GED equivalent.
• At least 2 years of relevant experience.
• Valid driver’s license and current automobile insurance. DMV report and access to a vehicle required.
• Negative alcohol/drug screening in accordance with California law.
• Cleared upon hire and maintained Department of Justice (DOJ) clearance.
• Goal-oriented, organized team player with excellent customer service skills.
• Proficient in written and oral communication.
• Fluent in Microsoft Office (Word, Excel, PowerPoint).
• Typing speed of at least 40 WPM and skilled in internet-based programs.
• Credit score in good standing, if in possession of company credit card.
• Ability to maintain a composed and professional demeanor.

Job duties include but are not limited to:

• Compile and update client face sheets and medication list promptly following assessments.
• Conduct regular audits of session notes and staff shift records to ensure accuracy, completeness, and compliance with agency standards.
• Monitor and support completion of all HR-related tasks to ensure compliance with internal policies and external regulatory requirements.
• Assist the management in preparation for community outreach events, including material coordination and logistics.
• Coordinate procurement and pickup of supplies and ingredients for scheduled cooking classes and other company-centered activities.
• Opening and closing of office, as assigned.
• Greeting guests, check ins, safety protocols, reception responsibilities.
• Checking, sorting, sending mail.
• Communication via email, fax, texting, IM system, and phone calls.
• Coordinate and schedule invoices and payments with community partners for services rendered. 
• Works in partnership with the hiring team and provides community outreach for proactive hiring solutions. 
• Scheduling, billing, auditing, filing, copying, scanning, and maintaining digital databases.
• Report writing, data summary, special incident reports, and newsletter contribution/review.
• Light cleaning, laundry, organizing/restocking supplies and running errands (personal vehicle with mileage reimbursement) as needed.
• Assist with The Royal Hut and merchandise promotion production. Familiar with Cricut machine and embroidery. 
• Researching and compiling information for reports and presentations.
• Receive and track payments for activities and work in collaboration with the finance department.
• Keep files updated and ensure documentation has signatures (QA for files on server).
• Prioritize deadlines, stay well-organized, and maintain good relationships with the team.
• Display positivity, productivity, and high levels of professionalism.
• Utilize Microsoft Word, Excel, Google Calendar, Outlook, Ring Central, Box, and other electronic tools effectively.
• Handle sensitive and confidential information with discretion.
• Maintain excellent written and verbal communication skills.
• Collaborate with co-workers, peers, and management, maintaining good communication and relations.
• Adapt to the evolving and changing needs of the position with a positive attitude.

Physical Requirements:

• Physically lift and carry up to 25 pounds unless restricted by a physician.
• Ability to sit for extended periods and look at a computer screen for long durations.

If you are interested, please submit your prescreen application on our website via the Join Our Team page. Thank you!