Job Title: Office and Events Coordinator
Reports To: Office and Special Events Manager
Status: Full-time | Hourly (with opportunity for commission)
Position Summary:

The Office and Events Coordinator is responsible for managing the Sebring Welcome Center, supporting day-to-day administrative operations, coordinating marketing efforts, assisting with Chamber event logistics, and maintaining a strong connection between Chamber members and the public. This role plays a key part in delivering professional, responsive, and organized service to Chamber members, visitors, and event participants.

Key Responsibilities:

Welcome Center & Administrative Support

• Manage the Welcome Center: answer phones, maintain cleanliness, restock member and new resident packets.
• Regularly check and restock all brochure racks, business cards, flyers, and printed materials.
• Make copies and updated as need of all Chamber-produced brochures/flyers; reorder when supplies are low.
• Keep area neat and clear of clutter. Wipe off counters and wipe down windows with smudges daily. 
• Review newspapers and Facebook for major community and Chamber member events to be added to the Calendar of Events.
• Update the printed and digital Chamber Community Calendar on a regular basis.
• Prepare and sort outgoing/incoming mail daily.
• Notify CEO of low supplies in kitchen, bathroom, and office.
• Scan and deliver incoming bills/statements to CEO.

Event Support & Communications

• Keep track of registrations for all Chamber-run events, including sending invoices when necessary.
• Maintain availability for Chamber events, including major fundraisers like the Annual Banquet, Sebring Soda Festival, Gobble Wobble, Pilgrim Palooza, etc. (some evenings and weekends required).
• Rotate staffing of booked events at the Circle Theatre with team members.
• Update the Visitor/Telephone Log prior to monthly board meetings.
• Print and prepare event flyers and sponsorship materials for board packets.

Social Media & Marketing

• Manage social media accounts for:
  • Sebring Chamber
  • Circle Theatre
  • Gobble Wobble
  • Falloween
  • Soda Festival
• Share Chamber member posts regularly and rotate for fairness.
• Submit monthly content calendar for approval to CEO by the 25th of each month.
• Coordinate Marvelous Member announcements via email and social media.
• Send Soda Pop Princess coordinator the latest Marvelous Member names.
• Prepare, maintain, and distribute weekly e-blasts to members.
• Keep email contact lists updated in accordance with new/removed members.

Website Management

• Update the following websites with event and member-related content:
  • Sebring Chamber
  • Circle Theatre
  • Gobble Wobble
  • Soda Festival

Member & Financial Coordination

• Track invoicing and send communications through GrowthZone as needed.
• Maintain up-to-date records for event payments, sponsorships, and registrations.
• Email/ mail invoices as necessary. Past due invoices should be mailed after 30 days past due. 

Other Duties:

• Perform other duties as assigned by the Office and Special Events Manager, CEO, or Board of Directors.

Compensation & Benefits:

Compensation:

• Hourly rate based on experience
• Opportunity for base pay plus commission (to be evaluated at 90 days and again at 6 months)

Paid Time Off (PTO):

• Years 1–2: 10 Days PTO + Paid Holidays
• Years 3–5: 15 Days PTO + Paid Holidays
• Year 6+: 20 Days PTO + Paid Holidays
• Paid Holidays – Highlands County Board of County Commissioner approved holiday calendar.