Job Title: Administrative Assistant – Marine Yard
Location: Tarpon Springs, Florida
Employment Type: Full Time
Reports To: General Manager - Conway Marine North

Job Summary:

We are seeking a detail-oriented and organized Administrative Assistant to support our marine yard operations servicing high-end yachts. The ideal candidate will be responsible for first impressions with customers and vendors, accurate daily data input into work orders, maintaining inventory records, and performing general office duties to ensure smooth and efficient administrative support for the yard.

Key Responsibilities:

Administrative Support:

○ Represent Conway Marine professionally and efficiently in all customer interactions.

○ Answer phone calls, greet customers, ensure guests fill out waivers, and provide a high level of customer service.

○ Escort customers and vendors on property as needed.

○ Maintain and organize office files, records, and documents.
○ Support other team members with clerical and operational tasks.


Work Order Management:

○ Accurately input labor hours and parts used into the work order system.

○ Be aware of job progress by communicating with yard manager in order to communicate with customers efficiently.

○ Ensure completed work orders are properly documented, and accounting is informed.


Yard Manager Assistance:

○ Under the direction of yard manager, monitor and maintain accurate inventory levels of parts and supplies.

○ Receive, log, and organize incoming shipments.

○ Assist with ordering and restocking as needed.

○ Conduct regular inventory audits and reconcile discrepancies.


General Manager Assistance:

○ Assist in producing project estimates under the direction of General Manager.

○ Ensure signed estimates and deposits are received prior to vessel arrival.

Qualifications:

● Previous experience in administrative support, preferably in a marine or industrial setting.

● Strong computer skills and ability to adapt to new systems easily.

● Excellent attention to detail and organizational skills.

● Ability to multitask and prioritize responsibilities in a fast-paced environment.

● Strong communication and interpersonal skills.

● The candidate must have a reliable form of transportation, be punctual, and dependable.

● Familiarity with marine operations, parts, and equipment is a plus.

● Candidates fluent in Spanish will be strongly preferred.

Working Conditions:

● Office located on-site at a marine yard. Occasional exposure to a marine/industrial environment.

● Standard business hours with occasional need for flexibility.