POSITION PURPOSE

To plan, organize, and lead recreational activities and programs, ensuring a positive and engaging experience for participants as part of the Recreation Department as part of the municipal recreation program.

REPORTING

Works under the supervision of the Recreation Director and implements policies established by the City.  Supervises all officials, coaches, and volunteers of recreational programs.

Key Responsibilities:

1. Youth Program Development & Coordination

• Program Design: Develop a variety of youth & adult recreational programs including sports leagues, holiday programs, arts and crafts, educational workshops, and after-school activities. Ensure programs cater to diverse interests and abilities, encouraging both skill development and social interaction.
• Partnership Building: Establish partnerships with schools, community groups, youth organizations, and local businesses to enhance the quality and reach of youth programs.
• Scheduling & Registration: Oversee the scheduling of all youth programs, ensuring smooth coordination between activities, facility availability, and staff. Manage participant registration, including online systems and in-person sign-ups, ensuring a streamlined experience for families.
• Program Evaluation: Continuously assess program effectiveness through participant feedback, attendance trends, and outcome measures. Adjust or introduce new programs based on these insights to meet evolving community needs.

2. Facility Operations & Scheduling

• Facility Scheduling: Coordinate the use of parks, fields, gymnasiums, and recreation centers for youth programs and special events. Ensure that these spaces are available and set up appropriately for each program.
• Facility Readiness: Work closely with facility staff to ensure that spaces are well-equipped, functional, and clean before and after each activity. Address any maintenance issues or last-minute facility adjustments to prevent disruption of programs.
• Vendor & Equipment Management: Coordinate with external vendors or service providers for special events, including equipment rentals, catering, or temporary setups. Ensure that sports equipment, furniture, and materials are properly maintained and available as needed.

3. Field & Facility Maintenance

• Maintenance Coordination: Collaborate with the maintenance/city staff to maintain all youth program facilities, sports fields, and indoor recreational spaces. Assist with general upkeep such as cleaning, minor repairs, and set-up/take-down for events.
• Safety Inspections: Conduct regular inspections of sports equipment, sports fields, and indoor spaces used by youth programs. Report and follow up on repairs to ensure compliance with safety standards and prevent injuries.
• Field & Court Maintenance: Coordinate with maintenance staff to prepare and maintain sports fields and courts, ensuring surfaces are well-kept, lined, and properly irrigated for daily use or special events.

4. Supervision & Safety

• Participant Supervision: Directly supervise youth during recreational activities, ensuring a safe, fun, and respectful environment. Implement behavior management strategies and intervene when necessary to resolve conflicts.
• Staff & Volunteer Management: Supervise part-time staff, coaches, and volunteers who support youth programs. Ensure they are trained in safety protocols, program expectations, and emergency response procedures.
• Safety Procedures & Risk Management: Develop and enforce safety guidelines for all youth programs, including emergency plans, injury response, and facility safety protocols. Ensure that all activities follow risk management practices to minimize hazards.

5. Community Engagement & Outreach

• Program Promotion: Promote youth recreation programs through a variety of channels, including school visits, community events, social media, and local newsletters. Ensure that programs are accessible to all segments of the community, especially underserved populations.
• Community Collaboration: Build relationships with community members, local businesses, and non-profit organizations to assist with sponsorships, funding opportunities, and in-kind donations for youth programs and facility improvements.
• Customer Service: Serve as the main point of contact for parents, guardians, and community members regarding program offerings, schedules, and facility use. Respond promptly to inquiries, concerns, or feedback to ensure a high level of customer satisfaction.

6. Budgeting & Resource Management

• Budget Development: Assist in creating and managing the budget for youth programs, working to maximize resources while maintaining affordability for families. Identify cost-saving opportunities and manage expenses related to supplies, facility maintenance, and staffing.
• Resource Allocation: Monitor and manage inventory for sports equipment, recreational supplies, and facility needs. Ensure timely procurement of necessary items and maintain accurate records of inventory levels.
• Grant Writing & Fundraising: Assist with researching and applying for grants, sponsorships, and funding opportunities to support program growth, special events, and facility enhancements.