Job description

Accounts Receivable Billing Specialist

Summary

The AR-Billings Specialist is responsible for providing financial, administrative, and clerical services in order to ensure effective, efficient, and accurate financial and administrative operations. The AR-Billing Specialist must comply with established policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

1. Create customer invoices (and credit memos, adjustments as applicable) in our ERP system (ECI M1)

2. AR Wizard – daily billing for the prior business day

3. Daily portal billing for various customers. Approximately 15-20 customers

4. Audit portal billing for correction NTE’s, sales tax, and PO’s

5. Submit invoices to customers via mail/fax/email/customer website or portals per established process

6. Work internally with the Sales Order and Tech Support Depts. and externally with customers on any customer billing issues, research and resolve.

7. Work internally with the Sales Order and Tech Support Depts. and externally with customers on any customer payment issues, research and resolve.

8. Process customer credit card payments.

9. Research and apply unapplied customer payments

10. Monitor customer account details for non-payments, delayed payments and other irregularities

11. Enter approved AR write offs and payment reversals.

12. Record customer payments by entering them into in our ERP system (ECI M1)

13. Prepare cash and check payments for bank deposit. Requires totaling and recording the deposit amounts, filling out deposit slips, and bundling the funds and slips. You may also be responsible for making deposits at the bank.

14. Reconcile the accounts receivable ledger to ensure that all billings, credits, adjustments and payments are accounted for and properly posted.

15. Generate customer Statements and sends them to customers per prevailing policy and procedures

16. Track and prepare AR Sales Accruals Report for the Controller every month-end

17. Maintain accounts receivable customer files and records

18. Generate other AR and Billing Reports as needed.

MINIMUM QUALIFICATIONS include the following.

1. 5+ years of Accounts Receivable Billings experience in a high volume environment

2. Good customer service skills

3. Strong attention to detail

4. Strong time management

5. Strong research ability

6. Candidate must be a team player with a positive attitude

7. High motivation,

8. Ability to work independently

9. Excellent interpersonal skills.

10. Ability to use MS Office Products

JOB REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skills, minimum education, training, licensure (if applicable), experience, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

If you are a detail-oriented individual with a background in accounting and a passion for maintaining accurate financial records, we invite you to apply for the Accounts Receivable Billing Specialist position. Join us in ensuring the efficiency and effectiveness of our financial operations.

Note: This job description outlines primary duties and responsibilities but may not encompass all tasks assigned. Flexibility in adapting to evolving business needs is expected.

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Accounting: 5 years (Preferred)
• Microsoft Excel: 5 years (Preferred)

Ability to Commute:

• Pomona, CA 91767 (Required)

Work Location: In person