Business Manager Athol-Royalston Regional School District Athol-Royalston Regional School District Athol, Massachusetts 

Job Description: 

Responsible for internal financial operations of the district, including maintenance of the operations and revolving fund budgets and procurements. Work with the Facility Manager in overseeing the maintenance budget of all buildings and grounds, student transportation services, and work with the Food Service Manager to oversee the budget of the food service program. Play a central role in district budget planning and analysis of current programs, support systems, and expenditures. 

Job Details 

•Responsible for budget development, administration, and long-range financial planning for the district. 

•Assist the Superintendent and Administrative Team to analyze/review financial and operational issues and to develop solutions, which ultimately improve daily operations in a cost-effective manner. 

•Review budget reports at least monthly to follow up/research any budget inconsistencies. 

•Participate with county, state, and national organizations/associations to stay abreast of school finance reform and other district-related issues. 

•Attend monthly area Business Manager's meeting groups to keep abreast of school finances. 

•Attend MASBO events/trainings. 

•Prepare and oversee the preparation of district financial reports, including the End of Year Report to the Department of Elementary and Secondary Education (DESE) and final financial reports required for district grants. Ensure that report formats meet all state, local, and in-district reporting requirements according to the current DESE chart of accounts. 

•Analyze and approve periodic capital equipment requests. 

•Assist with and maintain a long-range strategic capital plan for equipment and renovations, following guidelines and procedures provided by the Massachusetts School Building Authority (MSBA). 

•Assist the Technology Administrator and contractor with ERATE filing and bidding to ensure the maximum reimbursement for the district. 

•Prepares a monthly report detailing current revenue, yearly budget and expenditures, year-to-date revenues and expenditures, and a comparison of revenues and expenditures to budgeted appropriations. Review with School and Budget Sub-committees. 

•Annually assist auditors on numerous financial system reviews such as appropriated funds, food service, grants, and student activity funds. Prepare and gather all required audit documentation. 

•Reports to the Superintendent on the financial and business affairs of the district and makes recommendations for changes and/or improvements. 

•Serves as Chief Procurement Officer and oversees the purchasing and procurement functions ensuring compliance with state procurement and bidding laws. 

•Prepare annual workers' compensation worksheets. 

•Monitor outside vendor contract activity, which includes operations and maintenance, food service, and transportation activities. 

•Continually review the financial management system and ensure that adequate training and technical support are available at the user sites. Ensure that all possible automated efficiencies are being utilized for the preservation of manpower and elimination of manual errors. 

•Assist the Superintendent and School Committee during negotiations for successor collective bargaining agreements including providing support materials and financial documentation. 

•Manage the district’s risk and insurance programs (property, liability, vehicle, and students). 

•Develop bid procedures and product specifications for RFP’s and then oversee the bid processes. 

•Assist Principals to review and authorize their perspective school site purchase orders. 

•Ensure compliance with federal and state laws governing the purchase of supplies and equipment, renovation and construction projects. 

•Work with principals and office assistants to develop and maintain student activity functions. 

•Work with Facility Manager to determine and initiate the proper action to be taken to effectively and expeditiously complete repairs in accordance with school policy and sound maintenance practices. 

•Conduct routine and periodic internal audits of school financial procedures. (SAA, FS, Athletics) 

•Coordinate with the business office staff on processing of warrants, preparation of payrolls, and end of year reporting. 

•Assist the District Treasurer in conducting annual internal audits of the Student Activity Accounts in accordance with Mass General Laws and DESE Guidelines.

•Facilitate and assist business office staff with day-to-day workflow issues arising from invoice and payroll processing. 

•Evaluate all business office personnel. 

•Consistently evaluate substitute procedures and revise them for efficiency 

•Other tasks assigned by the superintendent. 

Position Type: Full-time 

At least 3 year(s) of relevant experience preferred. Bachelor's degree preferred.