Office Assistant (Part Time)

Job Title:

Office Assistant

Location: Lynchburg & Surrounding Co (Office located in Forest, VA)

Travel Required: Yes - Travel to Events & Visiting Member Businesses

Reports To: Executive Director                    

About Central Virginia Business Coalition:

Central Virginia Business Coalition is a dynamic and influential organization dedicated to promoting economic growth, innovation, and collaboration among businesses in Central Virginia. We strive to foster a thriving business community by providing resources, advocacy, and networking opportunities for our members. We are currently seeking an Office Assistant to join our team and support our mission.

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Job Description:

As an Office Assistant at Central Virginia Business Coalition, you will play a crucial role in ensuring the smooth operation of our office and providing a welcoming environment for visitors and members. You will be responsible for a wide range of administrative tasks and front desk duties.

Key Responsibilities:

Reception:

Greet and welcome visitors with a professional and friendly demeanor.

Answer incoming phone calls and direct them to the appropriate personnel.

Maintain a clean and organized reception area.

Administrative Support:

Assist with data entry, document preparation, filing, and mailings.

Manage and coordinate schedules, appointments, and meetings.

Handle incoming and outgoing mail and packages.

Order and maintain office supplies and equipment.

Assist in preparing reports, presentations, and correspondence.

Membership Support:

Assist in processing new member applications and renewals.

Assist in Mailing out Renewal Invoices and Making Past Due phone calls

Respond to member inquiries and provide information about the coalition's programs and services.

Maintain accurate records of membership data.

Event Support:

Assist in planning and organizing events, workshops, and meetings.

Help with event logistics, such as setting up meeting rooms, arranging catering, and managing registrations.

General Office Duties:

Collaborate with other team members to ensure office tasks are completed efficiently.

Maintain a tidy and organized office space.

Handle basic office equipment troubleshooting and maintenance.

Qualifications:

High school diploma or equivalent

Prior experience in office administration or receptionist roles is a plus.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong communication and interpersonal skills.

Excellent organizational skills with attention to detail.

Ability to multitask and prioritize tasks effectively.

Professional appearance and demeanor.

Reliable and punctual.

This position offers the opportunity to work in a supportive and collaborative environment, interact with a diverse group of professionals, and contribute to the success of Central Virginia Business Coalition.

If you are a motivated and organized individual who is eager to support the growth of Central Virginia's business community, we encourage you to apply.

To apply, please submit your resume and a cover letter detailing your qualifications and interest in the position to ------------

Central Virginia Business Coalition is an equal opportunity employer and welcomes candidates from all backgrounds to apply.