Job Title: Executive Secretary 

Company: Prominent Marketing Company  

Location: Pinellas County 

Job Type: Full-time 

About Us: This prominent company is a thriving marketing company with a strong commitment to excellence and innovation. We are seeking a dedicated Executive Secretary to work closely with our CEO and contribute to our continued growth and success. Recently, this company was named as one of the top 5,000 fastest growing companies in the United States by the INC magazine.  

Job Description: 

As an Executive Secretary, you will play a pivotal role in supporting our CEO in managing their daily tasks, communications, and administrative responsibilities. You will be the primary point of contact between the CEO and various internal and external stakeholders. 

Key Responsibilities: 

Act as the CEO's first point of contact, screening and prioritizing incoming calls, emails, and inquiries. 

Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements. 

Prepare and edit documents, reports, and presentations on behalf of the CEO. 

Coordinate and organize meetings, conferences, and special events. 

Handle confidential and sensitive information with the utmost discretion. 

Collaborate with other departments to ensure timely and accurate communication. 

Assist in the preparation of reports, agendas, and materials for meetings. 

Take meeting minutes and follow up on action items as needed. 

Perform general administrative tasks to support the CEO's office staff and environment. 

Prioritize and manage multiple tasks and projects efficiently. 

Qualifications: 

Associate or bachelor's degree in business administration or a related field preferred. 

Proven experience as an executive secretary or in a similar role preferred. 

Excellent communication skills, both written and verbal. 

Exceptional organizational and time-management abilities. 

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). 

Strong problem-solving and decision-making skills. 

Ability to work independently and take initiative. 

High level of professionalism and confidentiality. 

Positive attitude and uplifting spirit. 

Adapt and transition quickly to tasks and various situations.  

Attire up for discussion. 

Benefits: 

Competitive salary 

Health, dental, and vision insurance 

Professional development opportunities 

Collaborative and supportive work environment 

How to Apply: 

Interested candidates are invited to submit their resume and a cover letter highlighting their qualifications and relevant experience to ------------. Please include "Executive Secretary Application - Your Full Name" in the subject line of your email. 

Must also submit a photo and short introduction video to the same e-mail address. 

Application Deadline: 10/30/2023 

Our marketing company is committed to diversity and inclusion and encourages applications from candidates of all backgrounds and experiences. 

We appreciate all applications, but only candidates selected for an interview will be contacted.

Further details discussed during qualification phase