COURT REPORTING SERVICES - STATE OF ILLINOIS

COURT SPECIALIST

PURPOSE

Operates AOIC-approved electronic recording and transcription equipment and performs clerical duties for the judiciary or administrative supervisor, as necessary.

As the entry level of Court Reporting Services titles, this level does not require a Certified Shorthand Reporter (CSR) license and/or Part-A certification.

Work is performed under the direction of the chief judge, a presiding judge or an administrative supervisor and is reviewed through personal conferences, general observation of work in progress and upon completion.

ESSENTIAL FUNCTIONS

•        Responsible to the Chief Judge and the supervisor.

•        Must comply with all applicable statutes, administrative orders, court rules and all regulations promulgated by the Chief Judges and any amendments thereof.

•        Keeps a monthly report of all transcripts on order and files the original report as directed by the Chief Judge.

•        Prepares all transcripts in a timely manner.

•        Monitors court proceedings with AOIC approved audio and/or video electronic recording systems, keeps a log of all cases and event times.

•        Operates personal computer (i.e., word processing, spread sheet or database applications).

•        Follows proper courtroom etiquette, including, but not limited to, impartiality to parties, and appropriate demeanor and dress as specified by the regulations and local rules.

•        Performs clerical duties including, but not limited to, preparing documents on a personal computer, answering phones, processing mail, faxing documents, preparing mailings, data entry and filing, as necessary.

•        Performs other duties as assigned.

EXPERIENCE, EDUCATION AND TRAINING REQUIREMENTS

Three (3) years of clerical or office experience required. Education, training, or an associate degree may be substituted for up to two (2) years of experience. Completion of the Administrative Office of the Illinois Courts’ Court Specialist certification program within six (6) months of employment is required.

SELECTION FACTORS

Knowledge and Skills

1. Knowledge and skill in the use of personal computers and applications (i.e., word processing, spread sheet or database).

2. Ability to verify working order of electronic recording and transcription equipment and perform routine, simple maintenance, if applicable.

3. Working knowledge of office procedures, composition, records management, and office communications.

4. Ability to organize work effectively and meet required deadlines and schedules.

5. Ability to communicate effectively, verbally and in writing.

6. Ability to review documents for proper form, content, and agreement with policies.

7. Ability to accurately transcribe from electronic recordings and stenographic notes, when applicable.

8. Associates with employees and the public in a pleasant, courteous, and helpful manner.

9. Ability to be flexible and productively respond to change.

Physical Requirements

1. Ability to retrieve files.

2. Ability to sit for extended time periods.

3. Normal office working environment requiring telephone usage and ability to process written documents.

State of Illinois benefits include health, dental, vision and life insurance. Pension plan with the State Employee Retirement System, Deferred compensation - an optional tax-deferred 457 retirement/savings plan, medical/dependent care pre-tax plans, twelve (12) sick days, three (3) personal days, and beginning vacation balance start at ten (10) per year.

Starting salary with minimum experience around $32,000.00

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