Operations Specialist / Administrative Assistant
Benefits:
About Us
We are specialized student transportation company providing safe, reliable, and compassionate service to children and families across New Jersey. Operating a small fleet of vehicles and serving multiple school districts, we pride ourselves on professionalism, compliance, and care.
We are seeking a high-energy, Type-A, detail-oriented and highly organized Operations Specialist to support day-to-day operations, compliance, and administrative processes. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and wants to make a meaningful impact in a mission-driven business. Must have entrepreneurial energy and take ownership and initiative; should not have to be told what to do. Must be able to solve problems and partner with management and staff to ensure seamless operations.
Responsibilities
Administrative & Compliance Support
This is more than an administrative job its an opportunity to join a growing, family-driven business that impacts the lives of students and families every day. As Operations Specialist, you will play a key role in keeping our company efficient, compliant, and positioned for continued growth.
- 401(k)
- Training & development
About Us
We are specialized student transportation company providing safe, reliable, and compassionate service to children and families across New Jersey. Operating a small fleet of vehicles and serving multiple school districts, we pride ourselves on professionalism, compliance, and care.
We are seeking a high-energy, Type-A, detail-oriented and highly organized Operations Specialist to support day-to-day operations, compliance, and administrative processes. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and wants to make a meaningful impact in a mission-driven business. Must have entrepreneurial energy and take ownership and initiative; should not have to be told what to do. Must be able to solve problems and partner with management and staff to ensure seamless operations.
Responsibilities
Administrative & Compliance Support
- Flag and track deadlines for contracts, licenses, and renewals (MVC, DOE, district contracts).
- Maintain accurate driver and aide rosters for state and district reporting.
- Organize and maintain employee files (electronic via OneDrive + physical hardcopies).
- Sort and filter incoming mail/email to prioritize urgent or high-value items.
- Other tasks as directed by ownership
- Assisting in preparing documents for inspections, payroll, biweekly ownership walkthrough of fleet
- Support new hire onboarding: send ADP setup links, collect applications, track fingerprint/TB test results, and archive compliance records.
- Update and maintain employee information in company databases and ADP.
- Prepare training and compliance documents for staff as directed
- Compile and organize employee work data for payroll processing.
- Maintain student attendance records and track route days to assist in invoice creation.
- Ensure timely vehicle and compliance-related payments are scheduled and documented.
- Maintain updated route sheets as directed by owner when student or stop changes occur.
- Manage and update a CSV file/database of all routes, stops, and driver assignments.
- Keep accurate calendars of all school schedules, early dismissals, and closures.
- Support preparation of monthly attendance reports and district billing packets.
- 2+ years of experience in administration, operations, or office management (transportation, healthcare, education, or compliance-related fields preferred).
- Bachelor's Degree Not, but some formal training in a trade-school for business administration or prior experience working operations in a transportation company or other fast-paced service oriented industry would be acceptable.
- Real-World Experience a Plus!
- Ambitious, High Energy, Type A, Problem Solver
- Strong organizational skills with attention to detail.
- Comfort with technology: Microsoft Office/Excel, OneDrive, ADP (or similar HR/payroll systems).
- Ability to handle sensitive employee and student information confidentially.
- Excellent communication skills (written and verbal).
- Problem-solver with the ability to prioritize and adapt in a fast-moving environment.
- CDL or ability to get CDL class C PS endorsements within 3 months of hire (for emergencies only)
- Paid time off and holidays.
- Growth opportunities as the company expands into new school districts and counties.
- Direct mentorship from ownership and exposure to compliance/operations management.
This is more than an administrative job its an opportunity to join a growing, family-driven business that impacts the lives of students and families every day. As Operations Specialist, you will play a key role in keeping our company efficient, compliant, and positioned for continued growth.
