Summary

The Registrar manages and supervises the registry operations and affairs of the American Saddlebred Horse & Breeders Association. The Registrar is responsible for maintaining the integrity of the registry, overseeing the recording of pedigrees, ownership transfers, and safeguarding the purity of the breed. This leadership role involves managing registry staff, volunteers, and committee relationships, maintaining financial oversight, and ensuring technology systems meet registry needs.  

Essential Functions of the Job

• Manage and supervise Registry Associates and Registry Assistants, including assignment delegation, performance evaluations, and daily workflow oversight.
• Serve as the staff partner to the Registry Council and to registry assigned committees. 
• Manage and support volunteers engaged in registry-related committees and projects.
• Supervise and actively participate in all registry recordkeeping functions, including processing registrations, transfers, and enforcement of rules and regulations.
• Perform final review and approval of registration certificates; coordinate with legal counsel and handle member inquiries and disputes regarding registry matters.
• Oversee information technology systems and projects related to the registry, coordinating necessary upgrades and ensuring data integrity and accessibility.
• Oversee the Competitions Reporting and data entry. 
• Proofing printed and electronic materials. 
• Compile registry and breed data as requested. 
• Collaborate with the ASHBA Accounting Manager to develop the annual Registry and financial reports; manage revenues and expenses within approved budget guidelines and support year-end audits.
• Maintain strict confidentiality regarding member information, registry operations, and financial matters.
• Represent the registry at key meetings, events, and industry functions, requiring occasional travel and work outside of normal business hours. 

Qualifications

• Minimum of five years of business experience in a managerial role, preferably within an equine-related organization.
• Strong proficiency with Microsoft Office Suite (advanced excel) and familiarity with database and technology systems related to registry operations.
• Excellent interpersonal skills, with the ability to work effectively with an active Board of Directors, councils, committees, staff, and volunteers.
• Strong organizational, problem-solving, and team leadership abilities.
• Financial management skills, including experience with budgeting, financial reporting, trust and revenue oversight.
• Knowledge of the equine industry and registry operations preferred.

Additional Requirements

• Ability to stand for extended periods during certain tasks.
• Commitment to maintaining confidentiality regarding member and registry information.
• Willingness to work occasional evenings and weekends for meetings and events.
• Occasional travel, evening, and weekend work for meetings and events are required.

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